GC3: Carrying Out My Role

Here are the calendars I used to write down deadlines. I constantly looked at this to ensure I did not miss an important event e.g. rehearsal, so I had everything ready prior to the day. I also needed this to give my team advanced notice as to where they had to be and when. E.g. my ASM's needed to be at the sound plotting session because they would need to know how to put mics on the performers on the night.

I used the lists from Abbie and Mark and made my own chart so that I knew exactly what was needed. I also wrote when they were needed for (the deadline) I intended to put this up so everyone could see it and use it. Where there is a pink highlighted dash across a bulletpoint, it meant that these were the props that were of a priority / would be more difficult to source. 

 

I wrote a second list with the heading 'deadlines' and underneath what dates props had to be sourced by. This did not completely go to plan as props were brought in earlier / later than the deadlines I set. Apart from the South American flags, folding chairs and the food and a couple of other little props, everything had been sourced in time for the late night rehearsal on the 6th. Then it was a small matter of finishing off in the next week ready for the dress rehearsal on Monday 12th.

 

 

 

 

The final image of the cart ^. We borrowed a shopping trolley and cut down pieces of wood to fit around the cart as the foundation / hold the structure. we then screwed on pieces of cardboard and painted it / attached red material to cover the inside. It would have been inappropriate to use a new cart, and we did not have the equipment / facilities to build one ourselves. I think the final product worked perfectly.

 

As I could not attend the rehearsals leading up to the show due to other lessons, I sent Anna in my place, who took notes for me and above is my evidence.

 

After the technical rehearsal on Friday 9th May, Abbie, the director gave me a list of last minute props we needed to source. The list was short and the items we needed were easily sourced.

Before the show, the last things that needed purchasing were the edible props (bread and a sandwich)

These list(s) were left on the back props table, and when we had the props in the correct place we would cross it off and say where it was left. This allowed us to clearly label things when we had them to avoid confusion. We also wrote on the sheet where the props had been sourced from (e.g. boom box - sport department)  We could not get all props on the list however, such as a record player - it was incredibly difficult to source and they one we found was modern and too heavy. Another prop was sugar glass. It was very expensive to order and time consuming / difficult to make. Obviously it would be dangerous to use real glass on set.




















The final list I copied up were to cleary show what my team's individual job role. I did this so teachers as well as my team themselves knew what was going on. I also made a list of the final things to do on the morning of the first show so I did not forget / miss anything. I also wrote up which side of the stage the props were on to save time and it also helped us check that we had preset everything ready for the show / act 2.

Above are the 3 props tables I set up before the late night rehearsal on the 6th. We used 4 ( 1 Stage Right 1 Stage Left 1 at the front and 1 at the back) because there were a lot of props and all needed to be on a certain side of the stage in order for the performers to make it on stage in time. It also made it easier and simpler for the performers so they were not rushing trying to find their props. I spoke to Gemma and the tech crew via coms. However as I was moving around a lot backstage and did not stay in 1 place I did not use them all the time. I only told Gemma when we were ready to start the show and begin again after the interval. If there were any issues e.g. mics that needed adjusting, Gemma would contact me.






 At the interval we all helped set the scene for Act 2. We had to make the set looked like it had been looted. We all had a role and we stuck to those roles over all 3 nights. Drew and Matt were first on stage to tidy the confettii away from the audience's path. I made the bar back to Rosarios Taxi Rank and opened the cash register. I along with others helped spread the litter around. Matt and Drew then helped pre set props for Act 2 / checked everything was in the correct place. I then went to the dressing room to deal with any of the performer's requests. As they were not allowed in the auditorium during the interval, it was my responsibility as well as Lucy to fetch their costumes from backstage and bring them to them. I think this was a professional approach and worked well.